Chancellors Office Curriculum Inventory System

The Chancellor's Office Curriculum Inventory (COCI) serves as the centralized database of all California Community Colleges curricula.

Upon request of the California Community Colleges Chancellor’s Office (CCCCO), the Academic Affairs (AA) Division and the CCC Technology Center (CCCTC) combined efforts to discover the current COCI solution, referred as CIV2, and develop a recommended solution to help improve processing timeliness. The effort started in March 2015 and was completed August 2015.

As part of the effort, the current CIV2 technical solution and the AA business workflows followed were analyzed with the purpose of making both Courses and Programs active. One finding identified was a need for a non-vendor-specific application to allow any vendor to build an automated data exchange solution. Working in tandem with the AA Subject Matter Expert, another finding identified was the need to automate the manual processes identified during discovery. After reviewing these findings with the CCCCO, the CCCTC recommended that the current CIV2 be rewritten as what was needed was a non-vendor-specific application with automation improvements working to decrease the AA review processing timeline.

The overall solution to implement a new and improved COCI system is well underway. The new COCI will be open to all vendors who wish to perform data exchanges directly from the local college curriculum inventory (CI) system. Data exchange criteria will be developed as the CCCTC facilitated by the Chancellor's Office AA Division, works with the local college CI vendors to build a new data exchange solution. In addition, a COCI Advisory Committee has been formed and monthly meetings are ongoing, providing a medium for colleges to give input and feedback as the implementation proceeds.

The CCCTC is committed to providing documentation and training to the AA and college community allowing for an increased understanding to how the new system works. This will allow the AA and colleges (working with the AA) the ability to reference specifications in addition to user documents for system variance and/or enhancements. For issue reporting and escalation, the CCCTC Zendesk solution commonly used today will be leveraged and enabled to receive calls/emails for issue resolution, and a team of back-end support will be available to provide help if issues arise.

Our goal is to provide a one-stop location for all to learn and follow the exciting steps that are being taken. Those who wish to know will be able to follow how/when the CCCTC works with the AA Division, COCI Advisory Committee and vendor community. It will be the common communications media as we install a new COCI solution that should result in an overall faster, more accurate and agile system.

 

Get More Information

Curriculum Inventory Data Element Dictionary

Program and Course Approval Handbook Fifth Edition

California Community Colleges Curriculum Website